Take Advantage of the Tools>Customize Dialog
Just because you don't see a basic function somewhere obvious, that doesn't mean it doesn't exist. Plus, if there's one way to do something in Word, there's generally two or three alternatives. When dealing with Word, it's generally worth your while to spend some time digging for exactly what you want. Note: do not trust Help on this issue. It has a tendency to only give one method even where several exist.
Word has far more predefined commands than the ones available through the default menus and toolbars. These commands are all listed in the Tools>Customize dialog, and you can put them on a menu or toolbar, or assign a keyboard shortcut.
It can be quite difficult to figure out exactly what Word calls the thing you want to do, however, so the dialog requires some exploration and is often frustrating. It’s often rewarding, however, and more you use it, the better you will be at guessing correctly, and the quicker it will become. Some versions have a space to show a description of the selected command, which is extremely helpful.
In Tools>Customize, the left column lists various categories, and the right column changes to show the commands under that category. Oddly, the All Commands category sometimes has commands that are not listed in any of the File, View, etc categories. As well as the basic menu bar categories, the dialog also offers categories for macros, styles, and AutoText, including all your custom ones. There are also categories that follow some of the built-in toolbars, such as Drawing or Forms. You can even create a mini-Font menu for specialized tasks.
- You can get a complete list of commands by name by selecting Tools>Macro>Macros, where it says “Macros in”, select “Word Commands”, select the command called “ListCommands” and press “Run”.
- If you know the name of the command you are looking for, the alphabetical All Commands list is the best way to find it.
- If you are able to do what you want, but want to change the way you access it, the dropdown menu on the Undo toolbar icon will list Word’s name for a function.
- If you know the keyboard shortcut but want to know the command name, pretend you are assigning any other function to that shortcut in Tools>Customize. Word will warn you that the shortcut is already assigned to “CommandNameYouWantedToKnow.”